5 Time Savers To Maximize Your Capacity

Time is precious, yet we mismanage it all the time. With more time we could reach more teenagers.  With more time we could build a better program.  With more time we could reach more of our goals.

Courtesy of Andrex M

Courtesy of Andrex M

But you only have 24 hours.  Instead of wishing for more time you need to learn how to maximize what you already have.  That means having a system and then engaging it.  Many times people do not know where to start, so I have 5 time savers (And a free giveaway below) I use to maximize my capacity:


Main reason you waste time is because you do not know how much of it you use on certain tasks. Track your time by keeping a calendar of your week. Look at how much time is spent:

  • Checking Social Media
  • Eating Lunch
  • Working On Curriculum
  • Meeting With Volunteers Or Staff
  • Reading This Post
  • Sleeping
  • Time With Family

You’ll might be surprised by what you find. This will help you see where you are wasting time and what needs more of it. This is where knowledge of time spent is powerful to your productivity.


To maximize your productivity you need to know what comes first.  Many of us like to go with the flow, even though we know we need structure.  Make a list of what it is you do and then start putting them in order of importance.  

What goes at the top of the list are tasks that only you can perform.  Towards the bottom are initiatives that can be delegated or left to a later date. Knowing what comes first brings focus to your week.


You might be distracted and not even know it. While you cannot control your entire environment there are a few steps you can take.  

  • Put your mobile phone away and schedule times to check it.
  • Schedule in social media breaks if it isn’t a major part of your job.  
  • Wear headphones and listen to music or background sounds that motivate you.  
  • Communicate to coworkers periods during your day when you do not want to be disturbed.
  • Take walks and sit away from your desk for lunch to clear your mind.

Office environments can get crazy. Maximize your capacity by eliminating the distractions.


There are a lot of tasks that we need to stop doing. It’s not that they are below us, it’s that they distract us from what we are designed to do. Whatever you do not need to do giveaway to a volunteer (Or staff you manage). The worst is that they say, “No.”

The more you delegate the more you maximize your capacity to lead. When you delegate be clear and then let them own it. While it might not be to your standards at first, you can provide feedback to help them improve.


Time is wasted when you are tired. Rest allows for your mind and body to reboot.  Make sure you are getting:

  • 7-8 hours of sleep.
  • Spending quiet time with God.
  • Enjoying a Sabbath.
  • Taking vacations and time off.

It might feel like you are falling behind; however, you’ll maximize your production.

Time management is something I can struggle with.  It takes work, and discipline.  I have had to develop practices and tools to help me get there.  

Subscribe to this site and we’ll send you my FREE resource TIME SAVERS.  In this resource you will find tips, tools and practices that will help you create more margin. Don’t worry it’s not a cumbersome book, just a quick toolkit that can help you maximize your time.  To get signed up click HERE.

Question:  What tips, tools or disciplines have helped you maximize your time?  You can leave a comment by clicking here.

Please note: I reserve the right to delete comments that are offensive or off-topic.