With Thanksgiving less than a week away it’s easy to get caught up in the Christmas rush. But, before you start getting into the Christmas spirit take time to reflect and analyze the last few months of ministry.
You might not feel like there is a lot to work with, but a mid year review is valuable. It will help you see what needs adjusting. You can look at what is going on behind the scenes. And, it will give you the insight you need to make sure you stay on course.
To get started you need to ask the right people and 4 groups you should start with are:
We’re all desperate for volunteers. The more we can recruit the better we feel. Unfortunately, getting someone to serve in your ministry feels like an impossible task.
There always seems to be a million reasons why someone can’t or shouldn’t. And some of those reasons are legit. But, one of the largest reasons people do not get involved is because you aren’t going after them. Instead of waiting for everyone to come to your door you need to:
Early on in youth ministry I had several volunteers, but most of them appeared to be ineffective. It started out as disappointment and then turned into frustration. I started to take back control and do it all myself. I burned out.
We all want volunteers. They are supposed to:
- Help us with our ministry needs
- Extend our capacity
- Share the burden
The problem is that you aren’t giving them what they need to succeed. Your volunteers are more than warm bodies and glorified chaperones. Your volunteers are there to bring your ministry to the next level. And, in order for that to happen they need a:
A part of youth ministry is disappointment. Volunteers will quit when you are already short staffed. Teenager who are growing in faith will hit stumbling blocks. You’ll have parents no show after you’ve spent hours putting together a workshop for their benefit.
While you are allowed to be disappointed and angry, you also need realistic expectations. The goal in youth ministry is to CHALLENGE and ENCOURAGE. The problem is when we set people up to fail and discourage them instead.
To communicate and set realistic expectations you need to:
Losing a volunteer is never easy. It does not matter the reason because it can always feel personal. The question you need to answer is, “Is there something I could have done to prevent them from leaving?”
There are some situations that are completely out of our control. When life happens and people change it’s only natural to move on. It’s in those situations where you need to make sure the person does not feel guilty for leaving. But, then there are the situations you can control. What about them?
The reason a volunteer will leave your ministry is because: